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check to see that the material is complete
analyze the item for inclusion in the appropriate primary classification
analyze the item for inclusion in the appropriate record series
analyze the item for inclusion in the appropriate folder
file the item in the front of folder
if a folder does not exist, create a label for a new folder
integrate the folder into the system
Date wise filing is perfect and tag with flag system.
You have to follow the hierarchy
And retain copies of certified documents
1. First save these documents in a safe manner
2. And put it in an airtight file until you reach the person concerned
The followed procedures of filing important documents are :
Step1: Receive document
If this is a letter or a document that came by mail, you must register
In "E-received" record and write the date of receipt or date stamp it
Step2: Work
Message / document to refer to someone who has to deal with.
Step3: Follow
Make sure that the message has been handled.
Step4: Collect the documents that will be filed
All documents and two copies of the responses must be collected in the deposit box.
Step5: Filing
Choose the normal time to offer every day so that you are never left with a huge pile of loose documents. Sorter use to help you remember that files and file order history.
The procedure is only one and it is: Think twice before filling each answer/field/box, image the answer in your head before writing it, and then when you are sure, write it/type it.
Passed is a best example for everything.. my answer is no any procedures! go with self-confident
agree With Mr. Basam In His Answer
If you do not have system you may creat one which make it easy for you to fie and reach.
