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There are several reasons that why Documentation are important. Some of them are putted down.
1) It keeps you on track. If you write down your strategy and your principles, personal emotional storms or distractions won’t throw your operation into backsliding or paralysis. You may slow down a bit when things get hard, but you will still be headed in the right direction.
2) Your employees won’t have to be mind-readers. If you want them to do things the most efficient way every time – the way you prefer – write down exact instructions for doing those processes, and then get your people to buy into the strategy. This documentation is for those workplace tasks performed over and over again. I call them “Working Procedures.” Have your people assist you in this effort, writing up your procedures in a1-2-3-step format. Take the time to document every single recurring process.
3) Your employees won’t have to be fortune-tellers. In your documentation, you will lay out your ambitions, strengths, target markets, and how you will get there. It will all be there: no mysteries, questions or confusion.
4) Everyone in your organization will be pointed in the same direction. By outlining the what’s and how’s of your business, your group-effort will become focused and directed. By traveling in a straight line, your organization will reach goals sooner.
5) You will find yourself working on the causes of problems, not in fixing problems that occur. This is subtle but profound positioning; something that CEOs of large, successful corporations know intuitively.
6) Training time is reduced
7) Your workweek will be shortened. Documentation will guide other people in performing the routine chores that you do now.
8) Your income will rise dramatically. Why? Because your documented procedures will make your organization dramatically more efficient. No longer will there be endless fire-killing because you will have documented all of your processes and, in doing that, described in detail how they should be done: efficiently, quickly and cost-effectively. With every system functioning super-efficiently, your overall business will be efficient and profitable. The end-result will be great bottom-line profits.
9) Documentation signals that you are a professional and someone who cares enough about what they do to write it down and analyze it. They will be proud to work for you.
) You will have created an entity that will be easier to sell. Since everything is documented, the new owner can take over the business without having to go through the learning-by-osmosis process.
