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Tasks are always tracked by frequent meetings (maybe on weekly basis) with the individuals assigned for this task.
A file (excel / word or other) is always helpful in order to follow up the progress and to evaluate your personnel.
The best way to evaluate the status of the task is to halt the operations and review the work being performed by team members. If the task is on schedule and within costs and is still sticking to the goal, then it should be allowed to proceed further.
Every Task has an outcome associated with it by simply analysing how close or far we are from the outcome wee can analyze how successful the task is,
Usually when a task is created, it needs to be broken down to a manageable size in terms of duration. tracking of a task has two main aspects - percent complete, and how does it compare with the target completion date. If you are using MS Project, then percent complete needs to be obtained from the person who is assigned that task - and then updated in the project plan. Depending upon the criticality and duration of the task, you may wish to follow-up once/multiple times within a week. If you are not using MS project, then there are other tools available that can list and track tasks. Redmine is one of those tools. If it is an operational task, Redmine or similar tools are your best choice; but if it is a project task, then MS Project is generally a tool of choice by many. Hope this answers your question.
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Task Status lets you define the stages that your Task might go through. It's a great way to get an overview of what's happening with each Task. By default, Open and Complete are the Task Status available. But what happens in between is up to you.
Physical check ! it will give you the clarity on the status of the task and to cross check with the TEAM on the ground on the complition status
