What are the procedures involved in between receiving and despatching?

Receiving procedures involves planning as how the stock will be received, This includes the locating rules set, the criteria set for the products.

Dispatching also needs to be planned as how the stock will be allocated.

Example- First in First out

First Expiration First Out

The sequence is the following:

Receiving -> quality control (damages) -> Putaway -> Sore goods -> FEFO \\ FIFO \\ LIFO retrieval or (Minimum remaining shelf life principal retrieval) -> order picking -> Staging -> Loading -> Despatching

Undertake inspection exercise for quality and quantity for the products received, check and match the invoice with the post order, storage (FIFO, LIFO) and sign delivery note.

RECEIVING - EVERY LOAD THAT ARRIVES SHOULD BE CHECKED OUT BY MATCHING THE SHIPPING PAPER. IF MATCHES IT SHOULD BE RECORDED IN THE WAREHOUSE INVENTORY AND IF NOT MATCHES IT SHOULD BE INFORMED TO THE COMPANY AND TO THE SHIPPED COMPANY. IF IT IS CLAIMED TO  STORE OR RETURN THE CONSIGNMENT - STEPS TO TAKEN UPON REQUEST BY THE MANAGEMENT.

DISPATCH - SHOULD SPEND TIME IN FINDING OUT THE FIFO, EXPIRY DATE SO THAT STOCK ROTATION IS ON PROCESS. DISPATCH SHOULD BE MADE ONLY ON PROPER AUTHORISED PAPER. WHEN THE CONSIGNMENT WAS DISPATCHED THEN IT SHOULD BE WITHDRAWN FROM THE INVENTORY RECORD.

The aim of this course is for delegates to be able to receive stock in a wholesale/retail organisation, implement security procedures to prevent shrinkage and losses and enhance the efficiency of the supply chain by recording required information on stock being received and dispatched.

Content

Understanding why goods receiving, dispatch and stock loss prevention plays such an important role in retail

10 Steps for accepting delivery

7 Steps for correct unpacking of stock

8 Steps for processing of new merchandise Procedure for the dispatching of stock Correct and Incorrect

Prevent Shrinkage and Loss in the receiving area

Ways in which Shrinkage and losses occur

Security breaches and stock control according to organisational procedures

Outcome

At the end of this workshop the delegates will be equipped with the necessary knowledge as above plus they will understand their accountability toward the company’s policy regarding stock losses.

Receiving: Count, check quality, acknowledge receipt, record, store and send the info about receipt to the intended user.

Dispatching: Count the number, prepare delivery note for the transporter and final receiver, record in the stock about delivery  and load the material in the truck or any other transport. 

The concept of FIFO or LIFO is to be consistently used for proper inventory accounting at the year end.