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Tender evaluation is always carried out in a comprehensive, equitable, auditable and transparent manner. To ensure fairness the evaluation criteria and method will be clearly defined before tender documents are issued. The council must be sure that in selecting a supplier/contractor it is getting value for money and the services will be delivered effectively. Evaluation is therefore based on two key criteria – how the tender proposes to deliver the contract (quality) and the cost of the contract (price). The council are looking for the best balance of quality and price, not just the lowest price. In most cases additional criteria will also be used in evaluating tenderers. Contracts are awarded to the provider who is considered to offer value for money, having regard to price, quality and best value – sometimes referred to as “most economically advantageous tender”, and to be best able to meet the council's specification. Evaluation of the most economically advantageous tender can incorporate a number of factors including: Quality issues Competence Experience Technical Merit After Sales Service Delivery Date Technical Back up Policy issues such as equalities & sustainability Financial viability of the tender The criteria to be used will be listed in the tender documents, in order of importance. The weightings of the criteria may also be given.
Tender management is an important factor in contracts negotiations. Companies have to conduct vendor selection process about what steps should be taken and which vendors are the best. A common vendor selection process may include:
RFI (Request for Information)
RFP (Request for Proposal),
and RFQ (Request for quotation)
In the first step, we have to determine what are the most important factors that should be included in RFI ( Request for Information. Following are some factors to determine:
Can your supplier supply the right product, at the right time, at the right place, with the right cost, with the right quality, in the right quantity, and in the right condition. Aslo include
The Second step is Request for proposal (RFP). If your selected suppliers can meet your standards, then decide with the available information about which vendor to select based on the company's need.
After selecting your supplier, Ask for pricing quotation among selected vendor. The best approach is to consider your request for information (and the rights), and select the vendor based on company's needs.
Basically you look for details given by vendor, the more detail and defined quotation means the vendor have clarity and knows what he is offering. Secondly check his background with other companies where he has done project, check his on time delivery, quality of work, commitment. normally tender documents do not display the skills and ability of company.
Meeting the company technical team also give you some insight about the company and there technical skills.
And please have your own calculation for project estimated cost which also give you some idea that he will use good quality material or he is offering below estimated cost.
Bids will generally be assessed first on a number of pass/fail criteria before the single preferred bidder is decided on. For example:
even if the evaluation score is not based on a technical evaluation, a determination must be made that the technical solution proposed by a bidder is feasible, deliverable and robust, that it is based on reliable technologies, that it meets all minimum technical requirements set and that the costs and financial structure are consistent with the technical solution; and
it is important to look at the proposed project management: the bidding consortium must come across as a cohesive entity rather than just a collection of companies put together for bidding purposes.
A key issue is the choice of the criteria for the evaluation and scoring of alternative bids.
Occasionally, only one bidder will submit a tender despite the Authority having issued the invitation to tender to several shortlisted candidates. Should that happen, in good procurement practice, the question of how to proceed should be considered case by case:
If it appears that bidder interest was low because of deficiencies in the tender documents (including the project specifications or the draft PPP contract) and these can realistically be remedied, then the best solution might be to repeat the tender procedure this time on a better footing.
If it appears that the bid was made in the bidder’s belief that there would be a good level of competition (and this should be supported by the Authority’s advisers carrying out benchmarking of costs and in some cases by insisting on actual market testing of the costs of the major subcontracts), then the best solution might be to continue with the procurement and consider the sole bidder to be the winner, provided that the tender is fully compliant and meets all pass/fail evaluation criteria.
my criteria :
الاستجابه لطلبات التسعير
جوده المكتب الفني للمقاول(اثناء التسعير)
السعر ومدي جديه العرض
شروط الدفع و التقييم المالى للمقاول
المرونه و الاستجابه للتفاوض
الرغبة فى التعاون المستقبلى
أسلوب التعامل
