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I often use white board or simply piece of paper to draw/sketch high level details. Bad drawing is always better than dry complex storytelling.
If you are not an illustrator then you need to involve an illustrator at the design stage of your work
1. I should study first the effects of this idea on the entire project to see if it is applicable or not .
2. Evaluate the idea ( time - cost - benefit - save - additional options - ... etc ) .
3. Decide if it is beneftial to illustrate or not .
4. Contact my Boss / Chief / Head Manger to illustrate the idea .
1. Hire an expert illustrator
2. There are so many websites selling Art, Photos and Illustrations.
3. Download images and illustrations as references and make a mood board to explain.