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When talking to a customer on the phone, what should you do?

 

  • 1- interrupt them as soon as you know the solution to their problem
  • 2- tell the customer you don't know the answer and can't help them
  • 3- listen to them, then repeat their concerns back to them before offering a solution
  •  

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Question added by Yosef Abdalsalam Mohammed , IT Manager , Al-Alamiya for Furniture
Date Posted: 2016/05/15
Heavenly J John
by Heavenly J John , Head of the Dealership Operation , Automobile Company

Eye contact is not feasible during telephonic conversation and cann't understand the emotionlly expressed concern. The only option is to allow the customer to vent his/her feelings by listening empathetically. Hence my choice is THIRD

Elke Woofter
by Elke Woofter , Project Assistant , American Technical Associates

It is very obvious, that one should first listen before blurting out an answer .... you might have missed a vital part to the solution

allen santos
by allen santos , Salesperson , Pluvial Enterprises

The answer is number 3 you should listen first before giving solution.

karim Abdel ghaly
by karim Abdel ghaly , Procurement Manager , Samcrete Engineers & Contractors

listen to them, then repeat their concerns back to them before offering a solution

Deleted user
by Deleted user

Thanks for the invitation

 

When the calling customer is facing a problem so you must let him/her explain the whole problem and dont interrupt them at all even you already  have the solution to their problem especially if you noticed through the call that they are very angry and you dont know what their reaction will be because of the interruption

 

The option three3 is correct. for both angry and non angry customers

 

 

 

 

Deleted user
by Deleted user

Hi Yosef,

I believe number 3 is the best option.  I take classes online for my BS in Marketing and I call the tech assistant often if I have problems with the online site (slow computer, glitches, retrieving files, etc) and I like the way that he lets me explain the situation and then offers a solution as he walks me through all possible options until I have solved the problem. 

 

Every time that I speak he stops and listens until I am finished with my complaint.  This is probably how he assesses the whole picture of my worries so that he can better choose the right answer.  This is an impressive way of handling the matter....at least I was impressed and very satisfied with our 'sometimes 20mn calls'.

the answer is choosing : 1 .

Omar Saad Ibrahem Alhamadani
by Omar Saad Ibrahem Alhamadani , Snr. HR & Finance Officer , Sarri Zawetta Company

Thanks

It is (1) ........................................................................

وداد البعداني
by وداد البعداني , مديرة موارد بشرية , مستشفى الدكتور / أحمد الخزان

    .....................I thank you  

I think the answer number 3 is likely to be correct

Yahia mohamed  Amen Gad
by Yahia mohamed Amen Gad , إدارة - مدرب - , سنابل الأجيال للتعليم والتدريب

Thank you for the invitation and I agree with you(1)

مها شرف
by مها شرف , معلمة لغة عربية , وزارة التربية السورية

I think the option is (1)...thanks for the invitation. ...

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