How to apply standard invoice with prepayment by oracle ?

make sure :

The prepayment is type Temporary, paid, approved, not cancelled, has no active holds, and has not already been fully applied.

The prepayment has the same supplier, invoice currency, and payment currency as the invoice.

Then,

1.In the invoice window book or open the invoice against which prepayment needs to be appllied.

2.choose the action button in invoice window and check the apply/unapply prepayment check box and choose ok

Note: We can apply only temporary type Prepayments to Standard Invoices.

To apply, query up the invoice and in Actions, select 'Apply/Unapply Prepayment' then enter prepayment invoice number.

After making the standard invoice and creating accounting then click actions button and choose apply or unapply choise it will open a form so you can choose from all the prepayments that you have for that supplier and choose the amount or apply with part of the amount that you have in the prepayments then click apply then save then click actions and choose validate and then actions and choose create account so Oracle will create the transactions based on the applied invoice.

Pre payment invoice are used when there is advance payment made to Suppliers against purchases or Employees for Travel expenses (Imprest amount).

Pre payments are two types: Temporary pre payment & Permanent pre payment.

Temporary pre payments are adjusted against the future purchase invoice.

Whereas we cannot adjust Permanent pre payments against future purchases. This payment we can receive when the contract cancelled with the supplier.

 To apply the prepayment Goto Action Buttion Click apply/unapply button..

We can convert Permanent pre payment into Temporary pre payment. After conversion we can use that to adjust against future invoices.

We Can Apply The Standard invoices with prepayment by Using an option on prepayment invoices (Apply) and the Screen for applying will be opened to us , we can Select The invoices Related to this Prepayment inv.

we will see All invs. Selected in the Screen will be Clear Partial by Partial The Prepayment Amount , until The Balance be Zero.

We will booked the Proforme Invoice as prepayment by oracle accounting systems

And when we recd the goods from vendor we will apply the original invoice to prepayment in order have contra effect to prepayment account

When you enter the Standard invoice against a supplier where in already Prepayment invoice exists, a pop up will come as Prepayment exist, once invoice is done go to action and click on apply / unapply button and then run create accounting to reflect the entry.

choose the prepayment invoce from the invoice type

• 1. In the Invoices window, query either the prepayment or the invoice to which you want to match it.

• 2. Choose the Actions button and check the Apply/Unapply Prepayments check box. Choose OK.

• • If you initially queried an invoice, Payables displays all available prepayments which you can apply to the invoice. If you want to limit available choices, enter a query or use the Find Prepayments to Apply window by choosing Find from the Query window.

• • Select each prepayment you want to apply. Enter the Amount To Apply to the invoice. Optionally change the GL Date, which is the accounting date for the reversing prepayment distributions that Payables creates when you apply a prepayment. If you want to see more information on a prepayment, select it and choose Invoice Overview.

• • If you initially queried a prepayment, Payables displays all approved and not fully-paid invoices to which you can apply the prepayment. If you want to limit available choices, enter a query or use the Find Invoices to Apply window by choosing Find from the Query window.

• • Select each invoice to which you want to apply the prepayment. Enter the Amount To Apply to each invoice. Optionally change the GL Date, which is the accounting date for the reversing prepayment distributions that Payables creates when you apply a prepayment. If you want to see more information on an invoice, select it and choose Invoice Overview.

• If you want to approve the new prepayment distributions that the application will create and the Allow Online Approval Payables option is enabled, select Approve. If the Allow Online Approval Payables option is not enabled, you can submit Approval from the Submit Request window.

• If you want to print a Prepayment Remittance Advice for the supplier, select Print.

• 3. Choose the Apply/Unapply button to apply the prepayment amount(s) to the invoice(s) and to save your work.

by applying the paid prepayment invoice on a standard invoice

A prepayment can be applied against one or more validated standard invoices. It can also be done vice versa.

In the action menu of invoices, there is an Option of apply/unapply prepayments. When that option is checked it shows the available prepayament. It will be applied against the desired prepayment fully or partially depending on the invoice value. Just by clicking OK it will change the status of the invoice and Prepayment accordingly.