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Managing your employer's emails can sometimes be exceptionally challenging for secretaries or executive/personal assistants. What are some of the methods you employ to help you stay on top of this particular task?
On my way, I have to arrange my employers mailbox like Archiving "Internal, External" via folders then sub folders with all departments of the company, this in case that my employers want to be always informed.
Or by downloading all incoming e-mails and displayed through an archival system.
Or you can read the contents of received e-mails and prepare a brief report on the contents of the e-mails, in case if you have permission to do so.
what i do is ,
daily download of emails ,
for corrresdonces
we have soft and hard files system and in and out soft regeisters , where it is marked , whethers ans, or not , to whom and which file .and responded.
its easy as tht :)
Keep all the incoming mails separate archive as per the subject, so that you may find it easily whenever required
Archeive,Creating sub folders.
Although we are about60 people in office, mail is managed by company IT administrator ..... long time ago it was my duty to check mailbox and only to report to CEO about important ones, what I still do for general e-mail address - other employees were reading their mailboxes, and they still do. It is a company policy that any correspondence received to a certain NAME of employee must be delivered to that person unopened.
Keep It So Simple.
Keep inbox empty or with few emails.
Insist on actioning emails as soon as possible.
Short - short emails, clear and to the point.
Simple file emails in folders (as needed) - not too many. Use the categorization menu to color code and flag up items
.
Keep Simple
Use the Catogaries
Flags
mails to the point and short
