What are the main points the maintenance head should include in his report to his superiors after job completed?

I would suggest the following things to be included. 

1. Describe the task executed. 

2. List out the man power list and man-hours 

3. List the tools used . 

4. Mention the schedule of next maintenance. 

5. Recommend the improvement plan. 

Below are the Points should show in reports.

1. Issue of Breakdown in details. 

2. Effect of Trouble.

3. Restroation Activity details. 

4. Maintenance Cost 

5. Improvement plan for the Breakdown prevention. 

Hope the complete the answer. 

1. Issue of Breakdown in details. 

2. Effect of Trouble.

3. Restroation Activity details. 

4. Maintenance Cost 

5. Improvement plan for the Breakdown prevention. 

1. The total number of fixed or epaired devices in a day.
2. The total number of devices that cannot be repaired.
3. The componenets and parts used for repairs in a day
4. The stock of available componenets, both goo and bad.

Maintenance means reduce down time. increase production. Reduce the spares cost.

1)Planned work(budget) (2)Actual work achieved (3)Variance justification

the %healthyness of and device so that we can easily distinguish between them.

It depends on whether the maintenace job is (1) a corrective/breakdown job or (2) regular/preventive or (3) - trunaround/overhal

for (1):

• Give description for the breakdown and reason.
• Description for the solution and tasks accompleshed.
• Estimates for the cost and man.hour consumed and list of consumed inventories.
• Recommendation for measures to prevent the occurance of same breakdown.

for (2):

• List of accompleshed tasks.
• estimate for cost, man.hours and list of consumed materials/parts (Forms to be updated).
• Reporting any observed sings or changes in the condition of equipment.

for (3):

• Lists of accommpleshed jobs.
• Estimate of the actual overall time, actual final cost, total man.hours/man.days.
• List and estimates of remaining materials.
• List of required works discovered in the course of executing the overhaul.

   

• and Very important: List and description of Lessons Learnt.

When preparing a maintenance report to be presented to superiors, the maintenance head should include the following main points:

1. Executive Summary: Provide a brief overview of the maintenance work completed, highlighting the key accomplishments, challenges faced, and overall outcomes.

2. Scope of Work: Clearly define the scope of the maintenance job, including the specific equipment, systems, or areas that were addressed. This helps superiors understand the extent of the maintenance activities.

3. Objectives: State the objectives of the maintenance project, such as improving equipment reliability, reducing downtime, optimizing performance, or complying with regulatory standards. Summarize how these objectives were met or progress made towards achieving them.

4. Work Performed: Provide a detailed description of the maintenance tasks carried out. Include information on the specific actions taken, repairs made, replacements performed, and any preventive or corrective measures implemented. Use clear and concise language to ensure understanding by non-technical stakeholders.

5. Challenges and Obstacles: Identify any challenges or obstacles encountered during the maintenance work. This may include unexpected issues, delays, or resource constraints. Briefly explain how these challenges were addressed or mitigated to minimize their impact on the project.

6. Safety and Compliance: Highlight the safety protocols followed during the maintenance work to ensure the well-being of personnel and compliance with relevant regulations. Emphasize any specific safety measures implemented or any compliance requirements met.

7. Cost and Resource Utilization: Provide an overview of the cost incurred during the maintenance project. Include details of any expenditures, such as labor, materials, equipment rentals, or external services. Discuss resource allocation and utilization to demonstrate efficiency and effectiveness.

8. Performance Metrics: Present relevant performance metrics or key performance indicators (KPIs) to evaluate the success of the maintenance work. This could include metrics like equipment uptime, mean time between failures (MTBF), or maintenance cost as a percentage of asset value. Compare these metrics to established benchmarks or targets, if applicable.

9. Recommendations: Offer recommendations for further improvements or actions that can be taken based on the findings during the maintenance work. These recommendations can include suggestions for preventive maintenance strategies, equipment upgrades, process enhancements, or training needs.

10. Conclusion: Summarize the overall outcomes of the maintenance work, emphasizing the achievements and the value added to the organization. Conclude the report by expressing gratitude to the team members involved and acknowledging their contributions.

Remember, the specific details and formatting of the report may vary depending on the organization's requirements and reporting structure.