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Identifying stakeholders is a primary task because all the important decisions during the initiation, planning and execution stages of the project are made by these stakeholders. The five primary project stakeholders are the project manager, the project team, the functional management, the sponsor, and the customer
The key stakeholder is a pivotal role in the success of any project and they have a number of core responsibilities that they must adhere to
1. Understanding the business drivers and ensuring that the project fits with the strategy for their area of the business
2. Providing detailed requirements and a financial plan
3. Taking ownership of appropriate deliverables
4. Keeping abreast of project progress and cascading information to others who need to know
5. Establish the training and support requirements
6. Identifying and resolving any project issues and risks, especially those associated with managing change during the transition phase
7. Communicating throughout the project life cycle
8. Project closure
If you are in predicive approach and refer to the PMBoK or adaptive approach Scrum, the stakeholder definition is not the same and the approach is different. So first you have to precise in which domain you are.
From memory for predictive, in PMBoK it is something like individual or group, internal or external, who are impacted by the project or its outcomes positively or negatively.
The project manager in this predictive approach has to manage stakeholders and use them to increase the likehood of project success.
There is a knowledge area specially for this and from start to end of the project the stakeholders are important - identify, plan stkh engagement, manage stkh engagement, monitor stkh engagement.
In Agile the approach is different, I refer to Scrum. The Stakeholder is people external to the team with a specific interest and knowledge of the product that is required for incremental discovery. (Scrum glossary)
So here the stakeholder duty is to provide its feedback especially during the sprint review, to help the product owner to express and collect his need, and eventually with the clarification if the developer asks for it.
They are all responsible to achieve the project
There is no project with out its stake holders. For successful completion of any project, it is important that the key stake holders own the project first. Because they are primarily responsible for taking decisions at different stages of the project. They are the ones who decide the primary objective of the project and take the project through to achieve the obejective collectively. Because, they own the project, the sense of ownership is very critical to suceed, to remove any obstacle, to mitigate any risk.
For successful completion of any project, it is important for the project manager to identify the key stake holders first. Project manager is also responsible to coordinate between them during the project life cycle.
In a nut shell, a project is "Of the stack holders", "By the stake holders" and "For the stake holders".
the duties of each stakeholder shall be determined based on their level of authority and power they have to influence the project based on the Project Manager analysis.
accordingly the project manager shall identify the stakeholders and categorize them based on their:
Then they shall be communicated and engaged in the project according to their power/interest matrix.
Stakeholder may be involved in :
1. Creation of Project Charter & Project Scope Statement
2. Development of Project Management Plan
3. Identifying Project Constraints & Requirements
4. Approving project changes and being on Change Control Board
5. may become Risk Response Owners
Thanks for the invite.
In every project, the stakeholders are the ones who are most affected by the decision or activity or final outcome of a given project. It can be an organization or an individual or a group of people.
With this definition, there is no limitation to duties of a project stakeholder, because,
They can be the ones who sponsor the project,lead the project,manage the project,test the project,consultant on the project. They can even be the project customers and subcontractors.
Stakeholders are the key part for any project, They are responsible for the deliverable and all the important decisions during initiating, Designing and execution stages.
Some of duties/responsibilities are as follows:
First, we have to understand if the stakeholders are also the subject matter experts that have clearly defined deliverables in the project, or they are only the clients that would be affected by the change, but do not have expertise to implement it. I think you are asking the latter.
In this case, it would depend on the type of the project as well as on the Project Management methodology used in the project. If you are using an agile method in the software development project, the stakeholders playing a crucial role. Even though, the architecture is completed in advance, the details are usually defined during the project. Stakeholders must be actively involved in defining and approving those specific details and scope changes. If you look at the RACI table of the project, there will be number of “R” next to the stakeholder’s column
In the different type of project like a software deployment where the deliverables are clearly defined, and the waterfall method is used, the stakeholders are usually less actively involved. They are still responsible for approving all changes and accepting the deliverables, but if you look at the RACI table of this type of project, there will be more “C” and “I” than “R” at their column
We have to understand, regardless of the type of the project, client involvement is absolutely crucial for the project success, but the level of this involvement would depend on many aspects. It would change depending on the level of the client sophistication, type of relation between client and service provider as well as on the level of trust.
The duties of the stakeholders in project management are :
Understanding the project.
planification the project with respect of the deadline and budget.
Providing detailed requirements and a financial plan
Committing the necessary resources
Taking ownership of appropriate deliverables
Keeping abreast of project progress and cascading information to others who need to know
Establish the training and support requirements
Identifying and resolving any project issues and risks, especially those associated with managing change during the transition phase.
To perform their responsibility matrix assigned. A leader can guide team members and boost morale, which is more important than the responsibility itself.
