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One of the best ways to conduct an effective and engaging meeting is to go with a presentattion in which almost all essential point s are covered. Your ability to maneover and emphasise your product and service is establishd by the time you finish your presentation. Any reasonable questions answered during the Q & A session after the presentation, will further concrete your position as you would have established as an expert in the subject concerned.
However one should be careful about limiting the presentation as per the background of target audience by avoiding unnecessary details respecting the time availability of the audience.
Understand your audience well.Diagnose and motivate on the key strengths identified.Each employee is unique and let everybody share their achievements.
Let the team only share their gaps and how they are going to bridge the gap. The leader will just act as a Guide,coach.
Study brief about the subject or agenda for which meeting will be called so you can have the better oppertunity to discuss the things more professional and also you can give the best point of view of yours so that you will get more better result in terms of personal scoring and also you will become the attention not only that it will grab others attention towards yourself and gives effective results
For more effective and engaging meeting you should know all of the weekness and strength
Set Daily meeting with staff /evaluate previous result. Presenting new agenda ...
Always celebrate appreciation for the best performer in the group and supply some sweets/trophy this will motivate others.
Try to new way of presenting our messages to them. ...
Adopt new methods live audience engagement ...
i. Communicating the agenda of the meeting some days before the meeting
ii. Sending minutes of previous meetings some days before the meeting
iii. Selecting accessible and environmental friendly venue for the meeting
iv. Communicating in advance about the vnue of meeting
v. Stick to the agenda and avoid long meetings
vi. Meetings should be well managed through chairperson