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Make sure your warehouse is correct destination
Ask supplier to deliver materials to receiving area
Request supplier to provide purchasing order
check quantity and description in punching document and ensure matching receivied items
if so, sign purchising order and submit it to supplier
don't forget to get a copy of purchising order
store material in sutible storage location
Bearing in mind letter of acceptance were sent to the supplier
Delivery schedule was well defined
The INCOTERM was well agreed upon how should pay the loading and off loading
The incumbent was evaluated as responsive lowest supplier ( which means the specification he has placed should be checked)
Involve consignee to verify the quality of the goods being dispatched are they in accordance with the specifications
Issue Good receiving Note
Authorize the payment in a line with payment schedule
Hand documentary evidence to the warehouse man containing the quantity and the items