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Generally RM / PM purchase orders are repetitive in nature and procurement of RM/PM is done from contracted & registered vendors.
But as rightly pointed out by one of the panelist that procurement of project item ( CAPEX) is generally once and not repeated and still we don't make the payment without registration. But the important point is about amount involved in the transaction if the amount is substantial then even for one time transaction, vendor is registered and payment is made through normal process.
However where amount is insignificant & order is not repetitive then payment is made through petty cash without registering that vendor.
The cut of limit is varies company to company.
Thank you Roohul Amin